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TO: Unit HR Representatives

FROM: Kevin Ward

RE: Military Leave

DATE: September 18, 2001

In response to President Bush’s call to prepare for a possible military response to last week’s terrorist attack, various staff members who are also military reservists or members of the National Guard have inquired about military leaves, in the event they either choose to volunteer or are called to active duty. Military leave is addressed in various rules and regulations, including the University Operations Manual, the Regents Rules, the collective bargaining agreements with AFSCME and SEIU, the Code of Iowa, and the U.S. Federal Code. In summary, these provide that permanent staff members, who are members of the military guard/reserves, will be granted a leave of absence from their civilian jobs when called to active military duty. These individuals will be granted this leave without loss of status or efficiency rating, and without loss of pay for the first thirty (30) calendar days of any military leave each calendar year. After the thirty days of paid leave is exhausted, staff are placed on unpaid leaves of absence for the duration of their military service.

Departments should authorize paid leave to the extent such is available for this calendar year, or initiate an unpaid leave of absence for those individuals whom present orders indicating that they are being activated for military service. Staff members are encouraged to contact the University Benefits Office to review their personal benefit considerations. For example, staff can arrange to continue insured benefit coverages after the initial thirty days of absence by making arrangements for payment. Staff may also have options to make up any lost retirement contributions when they return.

Following a military leave, the University is obligated to offer the individual a position similar to the one they previously held, provided such is available. Should the staff member’s position not be available following a military leave, every effort will be made to provide placement through use of furlough rights for non-contract professional and scientific staff, and through use of recall or re-

employment priority for other staff. In any case, the granting of leave does carry with it a commitment to assist in placement upon return.

Should you or your staff have further questions in regard to military service, questions may be directed to Kevin Ward, Interim Associate Director of Human Resources and Director of Employee and Labor Relations at 335-0052 or Hospital departments may also consult with the Office of Staff Relations and Development at University of Iowa Hospital and Clinics. Questions regarding faculty can be directed to the collegiate dean or the Office of the Provost.